Insides

Important Notes:

• The deadlines provided assume the accounting year aligns with the calendar year, which is a typical setup in Poland. For some foreign-owned Polish LLCs, this may differ, and deadlines should be adjusted accordingly.
• While the procedures described above outline the overall process, the practical focus lies on preparing a complete set of documents for the company’s CEO to sign.

Our Services:

We can assist you in navigating the year-end closing process, offering both legal and accounting expertise. Don’t hesitate to contact us for further guidance.

 

Procedure:

1. Preparation of Financial Statements:

• Deadline: March 31
• Responsible Party: Accounting 
• Task: Prepare the balance sheet, income statement, statement of changes in equity, and additional disclosures.

2. Convening and Holding the Shareholders’ Meeting:

• Deadline: June 30
• Responsible Party: CEO
• Task:
  • Convene a shareholders’ meeting to approve the financial statements and adopt resolutions.
  • Conduct the meeting during which:
    • The financial statements will be presented.
    • Resolutions will be voted upon, including the resolution approving the financial statements.
    • Minutes of the meeting will be prepared.

3. Filing Financial Statements, Resolutions, and Meeting Minutes with the National Court Register (KRS):

• Deadline: July 15
• Responsible Party: CEO
• Task: Submit the financial statements, minutes of the shareholders’ meeting with adopted resolutions, and any other required documents to the KRS electronically.

 

Missed a Deadline?

Missing a deadline shouldn’t cause undue stress. In most cases, there are no negative consequences as long as you address the issue promptly. Contact us and explain your situation. We’ll guide you through the necessary steps and offer our assistance.

Non-Resident CEOs and Shareholders

If you’re a CEO or shareholder residing outside Poland, you likely won’t need to travel for these procedures. We can handle everything remotely. We’ll prepare a document package for your electronic signature, facilitate a shareholders’ meeting via proxy, and file the documents with the National Court Register on your behalf.

Author:

Jerzy Gaweł
Partner – Tax Advisor