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Open a Company in Poland

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Taking over accounting during the tax year – it’s possible and hassle-free!

By Jerzy Gaweł | May 8, 2024

We often encounter concerns that changing accounting firms during the tax year is too complicated and involves numerous issues. Nothing could be further from the truth! At Sarego Finance, we prove that taking over accounting during the year is absolutely possible and seamless for the client. If you are not satisfied with the current accounting services…

Missed the Capital Gains Tax Deadline in Poland? Here’s What You Should Do (Don’t Panic!)

By Jerzy Gaweł | May 2, 2024

Filing taxes can be a complex task, and sometimes deadlines slip our minds. If you’re a resident of Poland and recently realized you missed the deadline to file your capital gains tax report, take a deep breath – you’re not alone! The good news is that Poland’s tax system generally takes a more relaxed approach…

Evaluating Employment and Collaboration Models in Poland: A Comprehensive Analysis

By Jerzy Gaweł | April 5, 2024

In Poland’s diverse work environment, choosing the right employment or collaboration model is crucial for business success. This article covers the essentials—from permanent and fixed-term contracts to civil law agreements and B2B collaborations. Each offers different advantages and compliances. We’ll guide you through these options to help you find the best fit for your business needs.…

Reporting your 2023 capital gains (Deadline Apr. 30th 2024)

By Jerzy Gaweł | February 28, 2024

Living in Poland for longer than 183 days? You may be a Polish tax resident. If that is the case, your reporting obligations also include your foreign income no matter the source. The deadline to report your income for 2023 lapses on Apr. 30th, 2024. If you had income in previous fiscal years and you…

Jak obliczyć podatek od dochodów kapitałowych?

By Jerzy Gaweł | February 9, 2024

1. Przychody z akcji, CFD, ETF i innych instrumentów: Przychodem jest kwota uzyskana z zamknięcia transakcji, przeliczona na PLN po kursie średnim NBP z dnia poprzedzającego dzień rozliczeniowy giełdy. Kosztem uzyskania przychodu jest wartość zakupu odpowiedniej ilości najwcześniej nabytych akcji danego waloru (zasada FIFO), przeliczona po kursie NBP z dnia poprzedzającego dzień rozliczeniowy. Strata może być odliczona w…

Opening a Business in Poland: Choosing the Right Legal Form – Sp. z o.o. or JDG?

By Jerzy Gaweł | January 12, 2024

Navigating Polish Business Formation Embarking on the journey of opening a business in Poland brings you to a crucial crossroads: choosing the appropriate legal form for your venture. In the Polish entrepreneurial landscape, two prevalent options stand out – the Polish limited company, known as ‘spółka z ograniczoną odpowiedzialnością’ (sp. z o.o.), and the sole…

Subsidiary vs. Branch in Poland: A Foreign Company’s Guide to Smart Business Decisions

By Jerzy Gaweł | January 3, 2024

When a foreign company considers expanding into Poland, one critical decision stands out: should they open a branch or establish a subsidiary? This choice has significant implications for legal responsibilities, tax obligations, and operational ease. Understanding these differences is crucial for making an informed, strategic decision. Understanding the Branch A branch is an extension of…

Expat’s Guide to Navigating Taxes in Poland: What You Need to Know

By Jerzy Gaweł | September 28, 2023

Are you an expat living in Poland and confused about the tax requirements? Don’t worry, you’re not alone. This guide aims to simplify your tax obligations and options in Poland. Introduction: Don’t Stress Over Polish Taxes First and foremost, relax. When compared to other Western nations, Poland’s tax rates are relatively moderate, and the system…

The Polish tax system is complex – busting the myth

By Jerzy Gaweł | September 22, 2023

Why Taxes Will Never Be Simple: Two Compelling Reasons Bad news for those advocating for a simplified tax system: It’s not going to happen anytime soon. Let’s delve into compelling reasons why. 1. Complexity of the Modern World Affects Taxation Globally Tax systems evolve to accommodate ever-changing business landscapes. Could anyone 30 years ago predict…

Poland’s Tax Benefits: A Magnet for IT Companies and Tech Startups

By Jerzy Gaweł | April 17, 2023

The flourishing of tech businesses in Poland can be attributed to not only its skilled workforce but also its appealing tax environment. Here’s a closer look at the tax benefits that make Poland an attractive destination for IT companies: 1. Competitive 9% Corporate Income Tax (CIT) Poland boasts one of the lowest CIT rates globally…

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Choose the right Legal Form - LLC or Sole Tradership?

Here are Key Facts on Polish Limited Liability Company (sp. z o.o.)  and registration process: 

Can I register a Polish company limited being a foreigner? 

Yes. Foreigners are permitted to register a company in Poland. Foreigners may also serve on the board of directors. You do not need to be a Polish citizen or resident. 


What is the minimum Share Capital: 

Minimum: 5,000 PLN. 

Recommended: 20 000 – 50 000 PLN. Click here to read why we do not recommend a minimum share capital.  

Shares can be covered by cash or non-cash contributions however non-cash contributions are not recommended due to tax reasons.  


Corporate Tax Rates (CIT): 

9% for companies with income up to 2 million EUR or 19% for companies exceeding this threshold. Read more on CIT rates here and tax incentives to open business in Poland here.  


How long it takes to register a Polish Company Limited? 

1-7 days for online company registration or 2-6 weeks for registration of a notarial deed  


How do I open a Limited Liability Company in Poland? 

It can be done electronically or by a notary public. In most circumstances, an online submission to the business registry is the quickest way to setup a company. In the case of more complex business formations, such as several shareholders and special shareholder rights, I advise registering at a notary public. A company deed of an online registered corporation can also be modified by shareholders after registration by visiting a notary public. 


What are the steps to open LLC in Poland? 

Just a registration of a company limited in a business registry is not enough. A fully registered and operational company limited requires following steps: 

  • Obtaining of Polish PESEL number – requires visit at polish public office with filing of a motion for PESEL number, 
  • Obtaining of ePuap trusted profile – this is a government digital signature, which enables online registration of the company, 
  • Registration of company electronically at S24 Portal – in a typical scenario, the registration is effective within one – three working days. In some cases, we need to additionally send some explanations to the court. 
  • Execution of renting contract for an office space or registration address service – a simple “business address” service is usually sufficient for court and tax registration. 
  • Registration for tax purposes (NIP-8) 
  • Registration at Social Security Office (ZUS) 
  • Registration of beneficial ownership (dodać LINK) 
  • Opening of a bank account 
  • Payment of share capital to the bank account 
  • Registration for VAT purposes – optional but recommended due to the right to obtain VAT refunds. 


Do I need to visit Poland to form a limited liability company? 

Theoretically, it is feasible to start a company remotely, but it is practically difficult to register a bank account in Poland without visiting the country. Therefore, I strongly advise a minimum of one trip to Poland to handle both the setup procedure and the bank account.