VAT Compliance in Poland for Foreign Companies
We provide ongoing Polish VAT compliance for EU companies with Polish VAT obligations. This service is designed for businesses that want reliable monthly handling without building a Polish back office.
Our support typically covers JPK_V7, VAT-UE, VAT records, practical refund support, contact with the tax office and day to day compliance coordination.
Send a short description of your Polish transactions and current VAT setup.
This service is typically relevant if
- You are already registered for VAT in Poland and need monthly filing support.
- You sell goods from Poland or into Poland through a cross border structure.
- You use a Polish VAT number for marketplace, warehouse or import based operations.
- You need a repeatable VAT workflow with JPK_V7, VAT-UE and routine tax office follow up.
What is included in our VAT compliance service
- Preparation and electronic filing of JPK_V7.
- Preparation of VAT-UE recapitulative statements where required.
- Ongoing VAT records and reporting support.
- Monitoring of filing deadlines and VAT payment positions.
- Support in standard communication with the Polish tax office.
- Practical handling of VAT refund documentation and routine follow up.
- Implementation of a recurring document and reporting workflow.
- Review of the existing process where compliance is being taken over from another provider.
This service covers ongoing VAT compliance. If you do not yet have a Polish VAT number, start with Polish VAT registration. If you still need a Polish bank account, see bank account opening support.
How the process works
- Initial review
We review your transaction model, current VAT status, filing history and source documents. - Implementation
We agree the data flow, required documents, reporting timeline and communication rules. - Monthly handling
We prepare and file the VAT reports based on the agreed workflow. - Follow up
We handle standard tax office follow up and routine refund related documentation within the agreed scope. - Ongoing control
We maintain a repeatable process instead of treating each filing as a separate exercise.
What clients usually need from this service
Monthly filing discipline
Polish VAT compliance is technical. The main issue is usually not the filing itself, but consistency between coding, supporting documents and the transaction logic behind the filing.
We organise the recurring workflow and reduce the risk of corrections caused by inconsistent source data.
Refund and tax office support
Foreign companies often expect VAT refunds or need answers to routine questions from the tax office. In practice, clean documentation and coherent transaction mapping matter more than general explanations.
We support the operational side of that process within the agreed scope.
Main compliance issues we usually see
Typical filing issues
- Late or incomplete JPK_V7 filing.
- Incorrect VAT classification of Polish transactions.
- Missing or incorrect VAT-UE reporting.
- Weak support for intra-EU transport evidence.
Typical operational issues
- Inconsistent invoice data from foreign systems.
- Poor mapping between logistics and invoicing.
- Lack of control over supporting documents.
- Refund expectations without proper documentation.
Related services after compliance setup
Some clients need adjacent support depending on the stage of their Polish setup.
Polish VAT Registration
Separate service
For companies that do not yet have a Polish VAT number and need a full registration process.
Open a Bank Account in Poland
Separate support service
For structures that still need a Polish bank account for refunds, white list visibility or payment flow reasons.
Detailed VAT Guide
Guide page
If you need a broader operational and legal explanation, use the full VAT guide.
Why companies choose Sarego Finance for Polish VAT compliance
- Focused on foreign owned companies operating in Poland.
- Hands on experience with marketplace, warehouse and import structures.
- Direct handling of routine tax office follow up.
- English speaking team used to working with international management.
- Practical control over recurring compliance workflow and documentation flow.
- Coordination with legal team under one roof where needed.
VAT compliance is one part of the structure. It should not be confused with wider tax or legal planning, including permanent establishment or corporate tax analysis.
Who handles your case
Short FAQ
Can you take over Polish VAT compliance from another provider?
Yes. We first review the existing process, filing history and source data quality.
Do you also handle VAT registration in Poland?
Yes, but VAT registration is a separate service. Start here: Polish VAT registration for foreign companies.
Do you support VAT-UE filings?
Yes. Where intra-EU reporting under the Polish VAT number is required, we include that in the compliance workflow.
Do we need a Polish company to use this service?
No. This service is intended for EU companies with Polish VAT obligations, including those operating without a Polish subsidiary.
Can you help if we expect VAT refunds?
Yes. We support the compliance side and practical document workflow. Refund timing and outcome always depend on the actual facts and documentation.
Send your country of incorporation, Polish transaction flow and current VAT status.