VAT Compliance in Poland for Foreign Companies
Monthly VAT reporting, JPK_V7, VAT-UE reporting where required and routine tax office communication for foreign companies already registered for VAT in Poland.
We organise a repeatable monthly workflow covering source documents, VAT records, filings, practical refund support and ongoing compliance coordination.
Monthly VAT compliance pricing
The starting fee applies to a straightforward monthly compliance engagement with a limited document volume. Higher volumes or more complex transaction structures are quoted separately.
For companies with up to 10 documents monthly.
Included in the service
- Preparation and electronic filing of JPK_V7.
- VAT-UE reporting where required.
- Ongoing VAT records and recurring reporting workflow.
- Monitoring of filing deadlines and VAT payment positions.
- Routine tax office communication within the agreed scope.
- Practical VAT refund documentation support.
Saldeo and KSeF workflow included
Compliance clients receive access to Saldeo for document exchange and invoice workflow, with KSeF-compatible processes.
- Digital document submission.
- KSeF invoice workflow support.
- Structured document exchange with the accounting team.
- No separate Saldeo software fee.
If you do not yet have a Polish VAT number, use our separate VAT registration service. Bank account opening is also available as a separate service.
What is included in our VAT compliance service
Monthly reporting and filings
- Preparation and electronic filing of JPK_V7.
- Preparation of VAT-UE recapitulative statements where required.
- Ongoing VAT records and reporting support.
- Monitoring of filing deadlines and VAT payment positions.
Operational support
- Standard communication with the Polish tax office.
- Practical handling of VAT refund documentation and routine follow up.
- Recurring document and reporting workflow implementation.
- Review of the existing process when compliance is taken over from another provider.
This page covers ongoing VAT compliance after registration. VAT registration, bank account opening, permanent establishment analysis and broader legal or corporate tax work are separate services.
How the monthly compliance process works
- Initial review
We review your transaction model, Polish VAT status, filing history and source documents. - Implementation
We agree the data flow, required documents, reporting timeline and communication rules. - Monthly handling
We prepare the VAT records and required filings based on the agreed workflow. - Follow up
We handle routine tax office communication and practical refund documentation within the agreed scope. - Ongoing control
We maintain a repeatable process instead of treating each monthly filing as a separate exercise.
What foreign companies usually need from VAT compliance
Consistent monthly filing
Polish VAT compliance is technical. The main operational challenge is usually consistency between VAT coding, supporting documents and the transaction logic behind the filing.
We organise the recurring workflow and reduce the risk of corrections caused by inconsistent source data.
VAT refund and tax office support
Foreign companies often expect VAT refunds or receive routine questions from the tax office. Clean documentation and coherent transaction mapping are essential.
We support the operational and compliance side of that process within the agreed scope.
Main VAT compliance issues we usually see
Typical filing issues
- Late or incomplete JPK_V7 filing.
- Incorrect VAT classification of Polish transactions.
- Missing or incorrect VAT-UE reporting.
- Weak support for intra-EU transport evidence.
Typical operational issues
- Inconsistent invoice data from foreign systems.
- Poor mapping between logistics and invoicing.
- Lack of control over supporting documents.
- VAT refund expectations without adequate documentation.
Related services
These are separate services for companies at a different stage of their Polish VAT setup.
VAT Registration in Poland
For foreign companies that do not yet have a Polish VAT number and need the registration process.
Open a Bank Account in Poland
For foreign companies that need Polish banking support for payment flows, White List visibility or VAT-related operations.
VAT Registration Guide
Background on when registration may be required, how the process works and where the main VAT risk areas appear.
Why companies choose Sarego Finance for Polish VAT compliance
- Focused on foreign companies operating in Poland.
- Hands-on experience with marketplace, warehouse and import structures.
- Direct handling of routine tax office follow up.
- English-speaking team used to working with international management.
- Practical control over recurring compliance and documentation workflows.
- Coordination with legal support where wider issues arise.
VAT compliance should not be confused with permanent establishment, corporate tax or broader legal analysis. Where these issues arise, they require a separate review.
We can review the existing filing history, document flow and transaction mapping before implementing the new monthly compliance process.
Who handles your case
Sylwia Buczyńska
Accounting Team Manager
Operational supervision of accounting workflows, VAT settlements and recurring reporting processes.
Frequently asked questions about VAT compliance in Poland
Can you take over Polish VAT compliance from another provider?
Yes. We first review the existing process, filing history and source data quality before taking over.
Do you also handle VAT registration in Poland?
Yes, but VAT registration is a separate service. See VAT Registration in Poland for Foreign Companies.
Do you support VAT-UE filings?
Yes. Where intra-EU reporting under the Polish VAT number is required, we include VAT-UE reporting in the compliance workflow.
Do we need a Polish company to use this service?
No. The service is designed for foreign companies with Polish VAT obligations, including companies operating without a Polish subsidiary.
Can you help if we expect VAT refunds?
Yes. We support the compliance and documentation workflow. VAT refund timing and outcome depend on the actual facts, documentation and tax office review.
Does the monthly fee include VAT registration or bank account opening?
No. The monthly fee covers ongoing VAT compliance. VAT registration and Polish bank account opening are separate services.
Send your country of incorporation, Polish VAT status, transaction model and approximate monthly document volume.