Monthly Polish VAT compliance
VAT Compliance in Poland for Foreign Companies
Monthly VAT reporting, JPK_V7 files, KSeF readiness and standard tax office communication for foreign companies already registered for VAT in Poland.
Our support covers JPK_V7, VAT-UE, VAT records, practical refund support, contact with the tax office and day to day compliance coordination.
Monthly pricing
For companies with up to 10 documents monthly.
Included at no extra charge
All compliance clients receive complimentary access to Saldeo, our document management and invoice workflow platform with full KSeF compatibility.
- Submit documents digitally.
- Issue and receive KSeF invoices.
- Monitor accounting records in real time.
- No additional software fee.
VAT Registration + Bank Account: 5,800 PLN net. This includes VAT-R, NIP-2, VAT-UE activation, Polish bank account setup, White List and split payment setup, KSeF registration, Saldeo access and tax office verification support. Then add monthly VAT compliance from 1,950 PLN / month.
What is included in our VAT compliance service
- Preparation and electronic filing of JPK_V7.
- Preparation of VAT-UE recapitulative statements where required.
- Ongoing VAT records and reporting support.
- Monitoring of filing deadlines and VAT payment positions.
- Support in standard communication with the Polish tax office.
- Practical handling of VAT refund documentation and routine follow up.
- Implementation of a recurring document and reporting workflow.
- Review of existing process where compliance is taken over from another provider.
This service covers ongoing VAT compliance. If you do not yet have a Polish VAT number, start with Polish VAT registration. If you still need a Polish bank account, see bank account opening support.
How the process works
- Initial review
We review your transaction model, current VAT status, filing history and source documents. - Implementation
We agree the data flow, required documents, reporting timeline and communication rules. - Monthly handling
We prepare and file the VAT reports based on the agreed workflow. - Follow up
We handle standard tax office follow up and routine refund related documentation within the agreed scope. - Ongoing control
We maintain a repeatable process instead of treating each filing as a separate exercise.
What clients usually need from this service
Monthly filing discipline
Polish VAT compliance is technical. The main issue is usually not the filing itself, but consistency between coding, supporting documents and the transaction logic behind the filing.
We organise the recurring workflow and reduce the risk of corrections caused by inconsistent source data.
Refund and tax office support
Foreign companies often expect VAT refunds or need answers to routine questions from the tax office. In practice, clean documentation and coherent transaction mapping matter more than general explanations.
We support the operational side of that process within the agreed scope.
Main compliance issues we usually see
Typical filing issues
- Late or incomplete JPK_V7 filing.
- Incorrect VAT classification of Polish transactions.
- Missing or incorrect VAT-UE reporting.
- Weak support for intra-EU transport evidence.
Typical operational issues
- Inconsistent invoice data from foreign systems.
- Poor mapping between logistics and invoicing.
- Lack of control over supporting documents.
- Refund expectations without proper documentation.
Related services
Some clients need adjacent support depending on the stage of their Polish setup.
Polish VAT Registration
For companies that do not yet have a Polish VAT number and need a full registration process.
Open a Bank Account in Poland
For structures that still need a Polish bank account for refunds, White List visibility or payment flow reasons.
VAT Registration Guide
When VAT registration is required, how the process works and where the practical risk areas appear.
Why companies choose Sarego Finance for Polish VAT compliance
- Focused on foreign owned companies operating in Poland.
- Hands on experience with marketplace, warehouse and import structures.
- Direct handling of routine tax office follow up.
- English speaking team used to working with international management.
- Practical control over recurring compliance workflow and documentation flow.
- Coordination with legal team under one roof where needed.
VAT compliance is one part of the structure. It should not be confused with wider tax or legal planning, including permanent establishment or corporate tax analysis.
Who handles your case
Jerzy Gaweł
Licensed Tax Advisor, Partner at Sarego Finance
Substantive supervision and tax responsibility.
Email: contact@saregofinance.pl. Phone: +48 12 442 01 19. We respond within one business day.
FAQ
Can you take over Polish VAT compliance from another provider?
Yes. We first review the existing process, filing history and source data quality before taking over.
Do you also handle VAT registration in Poland?
Yes, but VAT registration is a separate service. Start here: Polish VAT registration for foreign companies.
Do you support VAT-UE filings?
Yes. Where intra-EU reporting under the Polish VAT number is required, we include that in the compliance workflow.
Do we need a Polish company to use this service?
No. This service is intended for EU companies with Polish VAT obligations, including those operating without a Polish subsidiary.
Can you help if we expect VAT refunds?
Yes. We support the compliance side and practical document workflow. Refund timing and outcome always depend on the actual facts and documentation.
Send your country of incorporation, Polish transaction flow and current VAT status.