Accounting Services in Poland for Foreign-Owned Companies, Subsidiaries and Branches
Monthly accounting, VAT compliance, payroll, corporate tax and year-end reporting for Polish subsidiaries, registered branches and other foreign-owned companies operating in Poland.
We support Polish subsidiaries, registered branches and foreign entities with Polish compliance obligations. The service combines English-speaking accounting, tax supervision and coordinated legal support.
This service is designed for
- Polish subsidiaries of international groups.
- Branches of foreign companies registered in Poland.
- Foreign-owned Polish companies requiring English reporting.
- Management boards and CFOs without a full local finance team.
- Companies changing their accounting provider.
Choose the right accounting path
Dedicated services for subsidiaries and branches
The general accounting process is similar, but the legal and tax structure is different. A subsidiary is a separate Polish company. A branch forms part of the foreign parent company and requires head-office reconciliation and profit attribution.
Accounting for Polish Subsidiaries
Full statutory accounting, VAT, CIT, payroll, year-end reporting and group-level coordination for Polish companies owned by foreign shareholders.
- Accounting for Polish sp. z o.o.
- Intercompany transactions and shareholder loans.
- Reporting to the foreign parent company.
- Annual financial statements and KRS filings.
Accounting for Branches in Poland
Polish bookkeeping, CIT profit attribution, VAT, payroll and reconciliation with the foreign head office for registered branches.
- Separate Polish accounting records.
- Head-office cost and balance reconciliation.
- Branch profit attribution for CIT.
- Foreign financial statement and KRS coordination.
Core accounting and tax services
Monthly accounting
Full statutory bookkeeping under the Polish Accounting Act, including document posting, bank reconciliation and regular accounting reports.
VAT and JPK
VAT registers, JPK_V7, intra-EU transactions, imports, exports, VAT refunds and tax office verification support.
CIT and tax compliance
Monthly CIT calculations, annual CIT-8, withholding tax identification and support with non-standard tax matters.
Year-end reporting
Annual financial statements, shareholder resolutions, electronic signatures and KRS filing coordination.
Payroll, HR and payment support
Payroll processing
- Gross-to-net calculations.
- ZUS and PIT reporting.
- Payslips and annual PIT information.
- Absence, leave and benefit accounting.
HR administration
- Employee files and contract administration.
- Medical examinations and BHP monitoring.
- PPK and employee benefits.
- Inspection-ready digital documentation.
Payment management
- Preparation of payment batches.
- Supplier, payroll and tax payments.
- Passive bank access where available.
- Basic payment reconciliation support.
Basic pricing
Pricing is based primarily on monthly document volume and the agreed service scope. These are entry-level figures for standard cases.
For up to 15 source documents per month.
For up to 50 source documents per month.
JPK_V7 filing, payroll, payment management, annual CIT-8, financial statements, KRS filings, tax audits, transfer pricing and legal work are priced separately.
Reporting for foreign management and group finance teams
Foreign owners need more than Polish statutory filings. We provide accounting information in English and coordinate reporting required by the parent company.
Standard management information
- Profit and loss and balance sheet data.
- Tax and payroll liability summaries.
- Receivables and payables reporting.
- Explanations of material accounting entries.
Group reporting support
- Mapping to group reporting categories.
- Intercompany balance confirmation.
- Data for consolidation.
- Coordination with group auditors.
Official correspondence and administrative reporting
Foreign management should not need to handle routine Polish administrative matters directly. We receive, review and coordinate correspondence and reporting obligations connected with the accounting service.
Authority correspondence
Review and coordination of letters from tax offices, ZUS and other Polish authorities, including identification of deadlines and required actions.
GUS and NBP reporting
Preparation of required statistical reports and cross-border reporting to the Polish Statistical Office and the National Bank of Poland.
Audit and verification support
Preparation of accounting data and structured responses during tax office verification, VAT refund proceedings and routine inspections.
Integrated legal support
Accounting, tax and legal coordination under one roof
Foreign-owned companies often require legal work that is directly connected with accounting and tax compliance. Examples include shareholder resolutions, management board changes, employment contracts, financing agreements, dividend distributions and authority proceedings.
Sarego Finance handles accounting, payroll and tax compliance. Legal services are coordinated with Gostyński & Partners, a Polish law firm supporting international clients.
Corporate support
- Shareholder and board resolutions.
- KRS changes and corporate filings.
- Dividend and financing documentation.
- Commercial and corporate agreements.
Employment and disputes
- Employment contracts and policies.
- Labour and ZUS inspections.
- Tax audit and dispute coordination.
- Representation before authorities and courts.
One coordinated process. One point of contact.
Learn more about legal coordinationHow onboarding and accounting takeover work
- Initial review
We review the company structure, activity, VAT status, document volume, payroll and reporting requirements. - Scope and proposal
We confirm the monthly accounting tier, JPK, payroll, payment management and additional reporting. - Document review
For an existing company, we review the accounting setup, filing status and available historical records. - Systems and authorisations
We configure KSeF, Saldeo, powers of attorney and electronic communication with authorities. - Handover
We receive accounting records, tax registers, fixed assets, payroll data and outstanding correspondence. - Regular monthly cycle
You receive document deadlines, reporting dates and a clear communication structure.
A year-end change is not required. The transition depends on the completeness and quality of records received from the previous provider.
Common risks for foreign-owned companies in Poland
- Late or incorrect VAT and JPK reporting.
- Missing intercompany transaction documentation.
- Incorrect treatment of shareholder loans and interest.
- Failure to identify withholding tax obligations.
- Incomplete payroll and employment documentation.
- No structured reporting for headquarters.
- Late financial statements and KRS filings.
- Accounting records inconsistent with corporate documents.
Selected case study
Accounting takeover and compliance recovery for a foreign-owned subsidiary
A European shareholder engaged us after several years of inconsistent bookkeeping, delayed reporting and incomplete VAT documentation in its Polish subsidiary.
Scope
- Review and reconstruction of accounting records.
- Overdue tax and statutory filings.
- VAT documentation and refund support.
- Shareholder financing and intercompany review.
Result
- Compliance position regularised.
- VAT refund process completed.
- Monthly group reporting introduced.
- Local management relieved from routine accounting administration.
Also for foreign businesses without a Polish company
VAT registration and compliance
Polish VAT registration and monthly VAT compliance for foreign entities operating without a local company.
Employ staff without a Polish company
Employer registration, payroll, ZUS and employment support for foreign companies hiring employees in Poland.
Who handles your case
Wiktoria Buczek
First contact and client coordination
Initial contact, document collection, proposal coordination and onboarding support.
Sylwia Buczyńska
Chief Accountant
Daily accounting operations, reporting and ongoing accounting coordination.
FAQ
How much does accounting cost in Poland?
Monthly accounting starts from 1,800 PLN net for up to 15 source documents and from 2,500 PLN net for up to 50 source documents. The final fee depends on document volume, turnover, VAT, payroll and reporting requirements.
Do you provide accounting for Polish subsidiaries?
Yes. We provide full statutory accounting, VAT, CIT, payroll, year-end reporting and group reporting support for Polish subsidiaries owned by foreign companies.
Do you provide accounting for branches of foreign companies?
Yes. We maintain Polish books, reconcile the branch with the foreign head office and support CIT profit attribution, VAT, payroll and branch reporting.
Can you take over accounting during the financial year?
Yes. We review the existing records, agree the handover process and take over the accounting without waiting until the end of the financial year.
Do you also provide payroll and HR services?
Yes. Payroll calculations, ZUS, PIT, PPK and employee file administration are available as additional monthly services.
Can you support tax audits and legal matters?
Yes. Tax audits are coordinated by Sarego Finance and legal matters are handled with Gostyński & Partners under a separately approved scope.
Send the company structure, monthly document volume, VAT status, employee count and current accounting position.
All prices are net of VAT and apply to standard cases based on complete and accurate information. Additional services are confirmed before work starts.