Accounting, Tax and Payroll Services for Companies Operating in Poland

What we do

• Electronic bookkeeping: Daily processing of all documents you upload, in line with the Polish Accounting Act.
• Document workflow: Secure portal for invoices and receipts with clear status of what has already been booked.
• Monthly and quarterly closings: Profit and loss, balance sheet and reconciliations prepared on a regular schedule.
• Fixed assets and investments: Register, classification and depreciation of fixed assets and projects in progress.
• Year end financial statements: Full statutory package prepared for filing to the National Court Register.
• Management reporting in English: Tailored reports with key figures, trends and cash flow for owners and headquarters.

Benefits

• Accurate, audit ready books with consistent monthly closing dates.
• Clear financial picture for directors and shareholders in English.
• Less internal administration and better support for strategic decisions.

Example

Client: Foreign owned trading company in Poland. The headquarters needed monthly reporting in English while local compliance had to follow Polish rules. We implemented a digital document flow and management reporting that satisfied both the Polish tax office and the foreign owners.

What we do

• Corporate income tax: Calculation of monthly advances and preparation of the annual CIT return for your sp. z o.o.
• Value added tax: Monthly or quarterly VAT returns including intra EU transactions, exports, imports and split payment handling.
• KSeF National e invoicing system: We provide access to software compatible with the Polish government e invoicing system KSeF and support you in issuing structured e invoices.
• Personal income tax: Annual returns for directors, shareholders and employees including cross border situations and double taxation issues.
• Withholding tax: Support for dividends, interest and royalty payments with treaty and European directive analysis.
• Representation before the tax office: We handle audits, questions and ongoing correspondence with the authorities.

Benefits

• All tax deadlines under control and no missed filings.
• Reduced risk of penalties and disputes with Polish tax authorities.
• Clear explanation of your tax position in English with practical recommendations.

Example

A Polish subsidiary paid royalties to a parent company abroad. We prepared the correct documentation and structure so that the withholding tax burden was reduced and the company passed a tax audit without negative findings.

What we do

• Payroll calculations and payslips: Salaries, bonuses, overtime, sick leave and holiday pay calculated correctly for every employee, with electronic payslips.
• ZUS compliance: Preparation and submission of all social security declarations including registrations and deregistrations.
• Tax filings: Monthly personal income tax settlements and annual forms for employees and the tax office.
• Employee capital plans: Handling of PPK enrolment, contributions and opt out documentation.
• Onboarding and offboarding: Practical support when new people join or leave including required certificates and final pay.
• Employee records: Digital personnel files, tracking of required medical checks and training, documentation prepared for potential inspections.
• Payroll reporting: Monthly summaries of payroll costs for management in Polish and English.

Benefits

• Payroll processed on time every month and in line with Polish rules.
• Less administrative work for your internal team.
• Confidence that documentation is ready for inspections from ZUS or the labour authorities.

Example

An international software company grew its Polish team and started to face payroll errors and incomplete HR files. We took over payroll and documentation, implemented digital storage and automated ZUS filings, which resulted in a smooth inspection without penalties.

What we do

• Preparation and submission of statistical reports required by the Polish Statistical Office.
• Preparation and submission of reports to the National Bank of Poland regarding cross border payments, loans and investments.
• Handling letters and notices from Polish tax offices, customs and revenue administration, social security and other public bodies.
• Assistance with questionnaires and data requests from regulators and authorities.
• Monitoring of deadlines for administrative reports so that nothing is missed.
• Support during audits and inspections including preparation of explanations and additional information requested.

Benefits

• Administrative obligations handled by a team that understands both the language and the procedures.
• Less time spent by your internal management on formal communication with Polish authorities.
• Lower risk of penalties for missing or incorrect reports.

What we do

• Creation of payment proposals based on booked invoices and agreed rules.
• Grouping payments by due date, supplier and priority to keep cash flow under control.
• Preparation of payment files for import into your online banking system.
• Support for two person control where one person prepares and another approves payments.
• Reconciliation of executed payments with accounting records so that all balances match.

Benefits

• Less manual work related to entering transfers in banking systems.
• Better control over which invoices are paid and when they are paid.
• Clear separation between preparation and approval of payments which strengthens internal control.

What we do

• Analysis of whether Polish VAT registration is required for your model of activity.
• Preparation and filing of VAT registration documentation and communication with the Polish tax office.
• Monthly preparation of VAT and JPK V7 returns, including cross border transactions, refunds and surpluses.
• KSeF National e invoicing system: We provide access to software compatible with the Polish government e invoicing system KSeF and support you in issuing structured e invoices once KSeF becomes mandatory.
• Support with VAT refunds and clarifications requested by the tax office.
• Clear English explanations of your VAT position and filing obligations.

Learn more

Full information about this service is available here:
VAT registration and monthly VAT compliance in Poland

What we do

• Registration of the foreign employer with Polish social security and tax authorities.
• Monthly payroll processing for employees working in Poland.
• Handling of social security contributions and tax withholdings.
• Basic HR and documentation support including contracts and certificates.
• Ongoing guidance to keep the structure compliant with Polish labour and tax rules.

Learn more

Full information is available on our dedicated service page:
Hire employees in Poland without a company